Overwhelmed by your to-do list? The best way to plan your week is to find balance

To-do list, Time Blocking or Colour Coded schedules?

However you like to plan your time, there is a simple way you can break down our to-do list so you can feel less overwhelmed and more inspired.


If you often look at your to-do list and feel like you don't know where to start, you are not alone.

When I was juggling running The Calming Club whilst studying at University I would often write out a to-do list that was as long as my grocery shopping list.

I have always loved planning on a Sunday, grabbing a cup of coffee and sitting down on the sofa with my desk planner and notebook to draw up my master plan for the week.

I would often time block my days and pack them full of tasks from the moment I woke up to the moment I went to sleep. It's funny how productive we think we are when we are planning our days.

But then when it actually comes to taking action

I would rather scroll through Instagram for 2 hours 🙃

*quickly hides phone screen time*

The truth is, filling every minute of the day with tasks is a sure-fire way to burn out. Our minds need time to wander, to rest and to recharge.

If we set ourselves up with a crazy busy week, it’s likely we won’t want to look at our calendar.

Let alone start the tasks!

✨ Luckily ✨ Through a lot of trial and error, I have finally cracked the code on how to plan out your week to avoid overwhelm!

And to make it even better, this planning method helps you prioritise the most impactful tasks so you can get the most out of your time.

The 3 x 3 planning method

What you will need:

  • A notebook or piece of paper

  • A desk planner, calendar or weekly planner

  • *Optional* Highlighter

1. Start by getting out your notebook/ paper and writing three headings at the top of the page:

💻 Work

☕ Life

👸 Self-care

2. List all your to-do’s under the relevant heading. Keep going until you have listed out all of the to-do’s you need to do this week.

You are unlikely to have any Self-Care tasks that you need to complete. Instead, write a list of self-care activities you would like to try or that you enjoy.

3. Now we're going to assess the importance of the tasks.

Assign the number 1 to the task in each column that has the highest importance or will have the most impact if you complete it.

Continue to assign numbers in numerical order to the next important/ impactful tasks.

4. Open your weekly planner of choice. Block in non-negotiables.

When planning out your week, start by allocating time for any meetings, calls or scheduled events that you already know you need to attend.

You can then easily assess how much time you have in your day around these commitments and fit your tasks in accordingly.

5. Pick your to-do's

Choose a maximum of 3 to-dos from each category and add these to Monday on your weekly calendar. You can use the numbers we assigned to each task to help you choose which tasks to complete first.

✨ Top Tip - Don’t neglect the Self-care category!✨

It may seem more important to get work/life tasks done but in the long term, it is your mindset that will provide you with the biggest reward.

6. Repeat.

Continue to add your to-do's to each day of the week until your calendar is complete. Feel free to leave days free or only partly completed as you may find tasks arise as the week goes on.

Planning out your week shouldn't feel overwhelming.

There will always be work to complete but it is important we don't sacrifice nurturing our minds and our relationships just to get more to-do's ticked off your worklist.

Do you find it difficult to find a balance between work, life and self-care? Let's chat in the comments below.

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